Catering Policies

1. Dana Hospitality (Black Spruce Catering) holds the exclusive contract for all Food and Beverage Service at the UNBC Main Campus. Due to Food Safe requirements, no food or beverage may be removed from the service location by any party other than Dana Hospitality (Black Spruce Catering). There is a two hour maximum food service time on all items as per health and safety standards. Cleanup of food and beverage items is included in the menu price.


2. Emergency cancellations do occur, and we will do our best to avoid any cancellation charges. If an order is cancelled at least 48 hours in advance, we can usually avoid any charges except for special order or prepared items that cannot be otherwise utilized.


3. Buffet menus require a minimum order; please refer to each menu for the minimum order required.


4. All menu prices for external groups booking through UNBC Conference and Event Services are subject to 15% gratuity.


5. External groups must provide two weeks’ notice for major catered events and 72 hours’ notice is required to guarantee number of guests.


6. The menu prices quoted will include serving equipment, glassware, flatware, and dishware as applicable.


7. Special requests for vegetarian or other health requirements must be received no later than four days prior to your event.


8. All menu prices are subject to change and are subject to applicable taxes.


9. Orders placed for after hours and weekend events may be subject to additional charges.

ADDITIONAL GUIDELINES

For Internal Departments and Student Led Organization

1. To place an order, please refer to our on-line ordering system “CaterTrax” within four full days of your event. Please visit: https://unbc.catertrax.com/


2. If you are placing an order with less than four days prior to your event date, you will need to fill out a “Late Request Form” provided by Catering Services. A late order fee of 20% of the anticipated charges will apply.


3. Events larger than 50 people must have all orders confirmed within seven days of the event.


4. Requests for Bar Service must be received within seven days of the event.


5. Final confirmation of number of guests must be confirmed within four days.


6. Prices are quoted for services provided Monday to Friday, 7:00a.m. – 5:00p.m. There is a minimum service order of $19.79 required. Arrangements can also be made for catering on Saturday, Sunday and evenings, with a minimum charge of $150.00. Catering Services will be closed on all Statutory Holidays and University closures.


7. Custom services and wait staff are also available for an additional charge. Please contact Dana Hospitality (Black Spruce Catering) for a quote.


8. Any unreturned dishware or catering equipment will be billed to the client at a full replacement cost.


9. All food service tables will be provided with linen and in some cases, skirting. Additional table linen is ordered directly through Dana Hospitality (Black Spruce Catering). Catering orders totaling a minimum of $500.00 (before taxes) will also be provided with linens for dining tables at no extra charge (Please request furniture setup through Conference Services). Linens required for non-food related usage such as registration or display tables will be charged $8.00 per linen. Linen napkins are available for a fee.

 

Bar Service Policies

1. Host Bar prices are subject to applicable taxes and a gratuity charge of 15% detailed in the final invoice.


2. Cash Bar prices include applicable Taxes.


3. A bartender is provided free of charge for any bar service where alcohol comsumption is over $300 excluding tax and gratuities. Otherwise, a charge of $25/hour per bartender will be charged. There is a minimum 4-hour charge, and extra charges will apply on statutory holidays.


4. All alcoholic beverages will be served under the conditions set forth by the Province of British Columbia’s Liquor Control and Licensing Act. Service must be completed by 1:00a.m. Therefore, last call will be at 12:30a.m. Please contact Dana Hospitality (Black Spruce Catering) or Conference & Event Services for details on licensed areas.


5. Detailed Bar menu available upon request.